Checklist!
(UC 107) to select your target date.
-Review the policies of the Co-Sponsorship Agreement.
-Compose a proposal from the proposal template and email it to
Chair@touch-n-go.org
at least 3 weeks before your prospective date.
-Expect a response by the close of business Wednesday.
-Review the policies of the Equipment Rental Agreement.
-Visit the TNG Office
(UC 107) to request your equipment rental.
scheduled semester events, our calendar is limited.
If your organization requests a co-sponsorship, the following conditions will be considered:
- The date and time frame requested must not conflict with the TNG calendar, as in TNG does not already have a scheduled event/meeting and equipment/crew are available.
- The
date and time frame requested should not conflict with the academic
calender (i.e. midterm/final exams, designated study days etc.)
- Enough time is available between the event request date and the event date to prepare (preferably at least 3 weeks notice).
- The
event is open to all
students, faculty and staff.
- The value provided to the ERAU student body.
- How often your organization requests TNG services (to ensure all organizations have an opportunity to receive assistance).
- The amount and size of the request, more appropriately the reasonableness of the request.
If
you are
interested in co-sponsoring an event with Touch-N-Go, stop by our office
located
in the Student Center room 107 and talk to us about your event!
To
request
co-sponsorship with Touch-N-Go Productions:
1) Stop by the TNG Office (UC 107) to view our up-to-date calender and select a date that works for your organization.
2) Download the Co-Sponsorship Proposal form and fill it out. Please provide as much detail as possible.
3) Email the completed form to Chair@touch-n-go.org with the
Subject
line as “Co-Sponsorship Proposal (Your Organization Name)” and in the
body of
the paragraph please include any additional information that is not covered in your proposal.
4)
Your proposal will go before the TNG Executive
Board for consideration. It is encouraged that a delegate of your organization be present to answer any questions that may present themselves regarding your Co-Sponsorship.
5)
If the proposal is initially considered you will be contacted by the TNG Chairperson to set up a meeting to further discuss Co-Sponsorship opportunities.
6) The Co-Sponsorship then goes before the General Board on Thursday at 7pm IC 201 if a large number of TNG crew are required for the event (to make sure we have enough volunteers to run the event).
7) Once everything is past approval status, your organization will fill out a Co-sponsorship Contract which is an agreement between TNG and your organization. This form can be found in the TNG office and is to be filled out with a member of the Executive Board.
Touch-N-Go offers an equipment rental service to ERAU organizations and departments. Equipment rental is based on equipment type, technicality and TNG crew availability (for supervision of specific equipment).
To rent
equipment contact the TNG Chairperson at Chair@touch-n-go.org with your
name, the
organization you represent, your position, contact information (phone
and
email), and a list of the equipment you would like to rent with
date/time
needed. The TNG Chairperson will get in contact with you within 48 hours
to let
you know if TNG equipment rental and crew are available for the date(s)
of
request. In this event you will receive a quote for the rental service.
Please
note a final invoice will be issued after a final inspection of all
equipment. A
equipment rental form will need to
be filled out and can be picked up at the TNG Office located in the
Student
Center room 107.
Equipment renting is a free service to student organizations. In the event that TNG equipment is damaged, it shall be the contractual obligation of the renting organization to pay for any and all damages that incurred during the rental. Should you have any questions, please contact us at Chair@touch-n-go.org or at 386-226-6047.
Equipment rental is based off of a first-come first-serve basis. Please note that Touch-N-Go Calender events have priority when it comes to equipment rentals.